GovernDocs – Policies, Meeetings & Reports

Description

GovernDocs is a document and governance plugin for WordPress.

It is designed for organisations that need a clearer way to manage and publish important records such as policies, meeting documents and reports without relying on regular blog posts or pages.

The plugin adds dedicated content types so these documents can be stored in a structured way, with fields for files, dates, versions, status information, and other governance-related details. You can then display them on your website using shortcodes.

GovernDocs is suitable for councils, associations, clubs, schools, law firms, committees, non-profits and other organisations that need a simple way to manage official documents in WordPress.

Upgrade to the PRO version to get a full audit log for Policies & Reports as well as the ability to add supporting docs.

GovernDocs Features

• Dedicated content types for Policies, Meetings and Reports
• Structured fields for governance-related content
• Attach files to records
• Publish documents as web content, file downloads or both
• Display items using shortcodes
• Show document metadata such as type, extension, size, dates, version and status
• Store previous versions for policies
• Clean admin editing experience for document-based content

GovernDocs helps separate governance content from normal website content so your official records are easier to manage and easier for visitors to find.

Policy Features

Use Policies for official policy documents that are displayed on the front end of your website, or you can keep them as internal policies only.

Each Policy has fields to include:

• Version
• Policy ID
• Status
• Policy Owner
• Responsible Role
• Approving Authority
• Downloadable file
• Effective Date
• Approval Date
• Next Review Date
• Last Review Date
• Department

Plus other fields relating to governance, compliance and records management.

Meeting Features

Use Meetings for meeting-related entries such as agenda and minutes. These can be published as web content, downloadable files or both.

Each Policy has fields to include:

• Meeting Date
• Meeting ID
• Status
• Chair
• Minute Taker
• Location
• Description
• Agenda File
• Agenda Publish Date
• Agenda Notes
• Minutes File
• Minutes Publish Date
• Minutes Notes
• Department

Report Features

Use Reports for annual reports, strategic reports, operational reports and other formal publications.

Each Report has fields to include:

• Report Type (General, Annual Report, Financial Report etc)
• Report ID
• Status
• Author
• Published Date
• Report Date
• Description
• Department

Shortcode support

GovernDocs includes shortcode output so you can place document records into pages, posts, templates or any area that accepts shortcodes.

Examples of the shortcodes:

[governdocs type="policy" id="123"]
[governdocs type="meeting" id="123"]
[governdocs type="report" id="123"]

[governdocs
type="policy"
id="123"
show_icon="1"
button="1"
display="card"
desc_location="below_title"
class="custom-policy-card"
fields="ext,size,type,status,version,effective_date,approval_date,review_date,last_reviewed_date,owner,approving_authority,policy_id"
order="ext,size,type,status,version,effective_date,approval_date,review_date,last_reviewed_date,owner,approving_authority,policy_id"
]

Who it is for

GovernDocs is built for websites that need more structure than a normal blog or page setup, especially where documents need to be maintained over time.

Examples include:

• Local government and council websites
• Associations and member organisations
• Sporting clubs and community groups
• Schools and education providers
• Compliance-focused business websites
• Boards and committees