TogMeet – Meeting Scheduler for Microsoft Teams

Description

TogMeet connects your WordPress site to Microsoft Teams via the Microsoft Graph API, so you can create, manage, and share Teams meetings without leaving your dashboard.

Key Features:

• Secure OAuth connection to Microsoft Teams via the Microsoft Graph API
• Schedule and manage meetings directly from WordPress
• Support for recurring meetings
• Meeting options: join before host, enable lobby, automatic recording
• Attendee permissions: allow/disallow camera and microphone
• Meeting registration support
• Shortcodes to display meetings, meeting lists, and registration forms
• Timezone support for accurate scheduling
• Frontend meeting management for logged-in users
• Custom meeting thumbnails, with table view and board view meeting lists
• Private, password-protected meetings
• Multi-language support via translation-ready strings

External Services

This plugin connects to Microsoft’s servers to provide Microsoft Teams meeting scheduling. No data is sent to Microsoft without a direct user-initiated action (such as an admin clicking “Connect to Microsoft Teams”).

Microsoft Identity Platform (OAuth 2.0)

• Domain: login.microsoftonline.com
• Purpose: Authenticate the connecting Microsoft 365 account and issue an access/refresh token so the plugin can act on that account’s Microsoft Teams calendar on their behalf.
• Data sent: Your site’s redirect URL, the OAuth Client ID/Secret you register in your own Azure App (this plugin does not ship or proxy any shared credentials — you create your own Azure app registration), and the authorization code Microsoft issues after the admin approves access.
• When it connects: Only when an admin clicks “Connect to Microsoft Teams” in the plugin’s settings, and again automatically to refresh an expiring token for a previously connected account.
• Terms of Service: https://www.microsoft.com/en-us/servicesagreement/
• Privacy Statement: https://privacy.microsoft.com/en-us/privacystatement

Microsoft Graph API

• Domain: graph.microsoft.com
• Purpose: Create, update, delete, and retrieve Microsoft Teams online meetings (subject, start/end time, join URL, attendee settings) on behalf of the connected account.
• Data sent: Meeting subject, agenda, start/end time, timezone, and attendee/recording preferences configured by the site admin when scheduling a meeting through TogMeet. No WordPress visitor data is sent unless an admin explicitly enters it into a meeting’s settings.
• When it connects: Only when an admin or authorized user creates, edits, deletes, or views a Microsoft Teams meeting through the plugin.
• Terms of Service: https://www.microsoft.com/en-us/servicesagreement/
• Privacy Statement: https://privacy.microsoft.com/en-us/privacystatement
• Microsoft Graph API Terms of Use: https://learn.microsoft.com/en-us/legal/microsoft-apis/terms-of-use

Microsoft OAuth and API traffic uses no proxy or intermediary service. It goes directly between your WordPress site and Microsoft’s servers using the Azure App credentials (Client ID/Secret) that you register yourself in the Azure portal and enter in TogMeet’s settings.

Freemius (licensing)

• Purpose: Plugin licensing (activating TogMeet Pro) and basic usage telemetry that helps us maintain compatibility and provide support.
• Data sent: Non-sensitive site data (site URL, PHP/WordPress version, plugin version, and license/premium status) automatically on admin pages while the plugin is active. Admin email is only sent if you opt in during the connection/activation screen.
• Terms of Service: https://freemius.com/terms/
• Privacy Policy: https://freemius.com/privacy/

Data Policy

• Freemius licensing telemetry: This plugin uses Freemius for licensing, which sends non-sensitive site data (see External Services above) to Freemius on admin pages while the plugin is active. This plugin’s own code does not separately phone home to Sovlix or any other third-party server.
• No tracking pixels: No hidden requests are made to any server on page load beyond the Freemius licensing check described above.
• No data sold or shared: Microsoft account data is never sold, rented, or transferred to any third party.
• Token storage: OAuth access and refresh tokens are stored in your WordPress database (as user meta for the connecting admin, and as a site option for shared/global use by the plugin’s scheduling features). Tokens are only ever sent to Microsoft’s own token endpoint (login.microsoftonline.com) to refresh access.
• Admin-only connection: Only users with the manage_options capability can connect or disconnect a Microsoft Teams account.
• Minimal data scope: The plugin only requests the Microsoft Graph scopes required for calendar/meeting management (OnlineMeetings.ReadWrite, Calendars.ReadWrite, User.Read, offline_access). No Mail, Files, or other Microsoft 365 data is requested or accessible.
• Revoke at any time: Disconnect via the TogMeet settings page, or remove the app’s access directly from the Microsoft account’s app permissions page (myaccount.microsoft.com/organizations).
• GDPR note: Site administrators are responsible for informing users about any Microsoft Teams integration on their site (for example, in the site’s own privacy policy) if attendee names/emails are collected through meeting registration.

Privacy Policy

This plugin connects to Microsoft’s servers only when a site administrator actively initiates a connection or schedules/manages a meeting. It also uses Freemius for plugin licensing, which sends basic, non-sensitive site data on admin pages while the plugin is active (see == External Services == above for details). No data is collected passively or on page load beyond this Freemius licensing check, and no data is sent to any Sovlix-operated server of our own.

Microsoft Identity Platform and Microsoft Graph API

When you connect a Microsoft 365 account, this plugin communicates with login.microsoftonline.com and graph.microsoft.com. Data sent includes the OAuth authorization code, access/refresh tokens, and the meeting details (subject, time, attendee settings) you configure when scheduling a Teams meeting.

• Microsoft Privacy Statement: https://privacy.microsoft.com/en-us/privacystatement
• Microsoft Services Agreement: https://www.microsoft.com/en-us/servicesagreement/
• Microsoft Graph API Terms of Use: https://learn.microsoft.com/en-us/legal/microsoft-apis/terms-of-use

No usage analytics beyond Freemius licensing. This plugin does not send its own usage data, analytics, or crash reports to any server. Microsoft OAuth/API traffic uses no proxy or intermediary service — those requests go directly between your site and Microsoft.

Source Code

This plugin ships compiled/minified JavaScript and CSS files built from React source.

Compiled Files

• Compiled: assets/dist/main.build.js, assets/dist/frontend.build.js, assets/dist/main.build.css
• Source: assets/src/ (React 18, JSX)
• Build command: npm run build (see webpack.config.js)

Tech Stack

• React 18 + JSX
• React Router DOM
• react-toastify (notices)
• Webpack 5 (bundler)